Volunteer

MPS has two types of on-boarding processes for volunteers that is dependent on the amount of time they are serving. Some volunteer opportunities are one-time while others are on-going. Before completing a process, contact the parent coordinator at your desired school or other MPS Department to receive a volunteer assignment.

One-Time Volunteer Process

Who completes this process? Volunteers who serve for one-time opportunities (i.e.  chaperone for a day fieldtrips, school event helper, presenter for career day etc.)

Step 1: Complete the Volunteer Waiver Form and submit to the supervising staff for your assigned opportunity.*

Step 2: Participate in provided training or orientation for assignment as needed.

Step 3: Complete the One-Time Volunteer Hours Submission Form after serving for the school activity or event.

*If you have not been assigned to an opportunity, please do not complete the Volunteer Waiver Form. Contact the school you are interested in first to learn what options you have.

On-going Volunteer Process

Who completes this process? Volunteers who serve on a regular basis (i.e. M,T, W etc.) or for more than 5 hours a week.

You will be required to upload proof of vaccination or a completed  COVID-19  Medical Accommodation  or Religious Accommodation form to your volunteer application. If needing access to your COVID-19 vaccination records, go to the Wisconsin Immunization Registry at https://www.dhfswir.org/PR/clientSearch.do?language=en. 

Step 1: Contact your MPS site of interest to learn about the volunteer opportunities being offered and confirm your volunteer assignment and start date. If you already have an assignment, go to step 2.

Step 2: Complete online volunteer application. 

Step 3: Await approval email.

Step 4: Activate your volunteer VicNet account to access the volunteer handbook ,volunteer agreement form and volunteer placement form.

Step 4: Upload your signed Volunteer Agreement Form & Placement Form to your VicNet account.

Step 5: Track your volunteer hours in your VicNet account.

Individuals signing up  for a one-time opportunity are approved to start their volunteer assignment once they have been given permission by a school staff (i.e. principal, parent coordinator etc) and have submitted their Volunteer Waiver Form. 

The online application process for individuals signing up for an on-going opporutnity will take 5-7 business days.

• Background checks are only conducted for individuals who are serving on an on-going basis and will likely have unsupervised contact with students (i.e. tutor, overnight fieldtrip chaperone, classroom assistant.)
• The online application requires a SSN to be entered. If you do not wish to provide this information, you will need to enter all zeros in this field. (Ex. 000-00-0000)
• If you are vaccinated, you must upload proof of vaccination to your application. If you are not vaccinated, you will need to complete a medical or religious accommodation form and upload it to your application for submission. 
• As of May 1, 2023,  individuals approved for medical or religious accommodations are no longer required to be tested for COVID-19 each week they serve.

If  serving on an on-going basis, you will be provided with a VicNet account. You will use this account to upload your signed Volunteer Agreement  and Volunteer Placement Forms. You will also use this account to log your volunteer hours. Review the steps below to activate your account:

1. Go to the VicNet website at https://bit.ly/vicnetvolunteeraccount .  
2. Enter your email address you used on your application.
3. Enter the temporary password provided in your approval email or request for a new password. If requesting a password, check your email address for a message from Volgistics.  This may take several minutes.
4. Access the required volunteer documents and upload them to your account.

If you encounter any issues activating your account, contact volunteer@milwaukee.k12.wi.us.

Benefit to MPS

• Support schools work in keeping students safe by providing up-to-date lists of volunteers and their background check status
• Provide schools the ability to view their volunteers interest and availability to help assign them to the right volunteer opportunity

Benefit to Volunteers

• No more paperwork- online application
• Volunteer applies only once
• Volunteers have a quick and easy way to submit and track their hours

Volunteers who wish to renew their application for the upcoming school  will only need to complete the Volunteer Renewal Form at https://forms.gle/o1jCep1bhZEYnb1C9. Volunteers who renew should not  complete another application.

MPS does not accept applicants who need community service for court-orders or state benefits.